Privacy Policy
Last updated: June 23, 2025
This privacy policy applies to the Chestnut Tools web application (sometimes stylized as "chestnut.tools" or "Chestnut.Tools", hereby referred to as "Application") that was created by Samir Buch (hereby referred to as "Service Provider") as a primarily subscription-supported service. This attendance and roster management system is intended for universities and higher education institutions and is provided "AS IS".
Information Collection and Use
When you use the Application, we may collect the following types of information, which may include but is not limited to:
Personal Information
- Google OAuth information (name, email address, profile picture)
- Student and staff roster information (names, identification numbers)
- Attendance records and timestamps
- Course enrollment and scheduling data
Technical Information
- Your device's Internet Protocol address (IP address)
- Browser type and version
- Pages visited within the Application and time spent
- Error logs and performance metrics for troubleshooting
The Application does not collect precise location data from your device.
The Service Provider may use the information you provided to contact you from time to time to provide you with important information, required notices and marketing promotions.
For a better experience, while using the Application, the Service Provider may require you to provide us with certain personally identifiable information. The information that the Service Provider request will be retained by them and used as described in this privacy policy.
Third Party Access
Data is periodically transmitted to external services to facilitate Application processes and to aid the Service Provider in improving the Application and their service. The Service Provider may share your information with third parties in the ways that are described in this privacy statement.
Please note that the Application utilizes third-party services that have their own Privacy Policy about handling data. Below are the links to the Privacy Policy of the third-party service providers used by the Application:
The Service Provider may disclose User Provided and Automatically Collected Information:
- as required by law, such as to comply with a subpoena, or similar legal process;
- when they believe in good faith that disclosure is necessary to protect their rights, protect your safety or the safety of others, investigate fraud, or respond to a government request;
- with their trusted services providers who work on their behalf, do not have an independent use of the information we disclose to them, and have agreed to adhere to the rules set forth in this privacy statement.
Opt-Out Rights
You can stop all collection of information by the Application by contacting us at support [at] chestnut.tools. Please note this will involve the irreversible deletion of all information associated with the requesting party.
Data Retention Policy
The Service Provider will retain User Provided data for as long as you use the Application and for a reasonable time thereafter. We retain data based on operational needs and may delete inactive accounts and associated data at our discretion.
If you would like us to delete User Provided Data that you have provided via the Application, please contact us at support [at] chestnut.tools and we will respond within 30 days.
Children
This Application is designed for universities and higher education institutions and is not intended for use by individuals under the age of 13. The Service Provider does not knowingly collect personally identifiable information from children under 13 years of age.
If the Service Provider discovers that a child under 13 has provided personal information, the Service Provider will immediately delete this information from their servers. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact the Service Provider at support [at] chestnut.tools so that we can take the necessary actions immediately.
Security
The Service Provider is concerned about safeguarding the confidentiality of your information. The Service Provider provides physical, electronic, and procedural safeguards to protect information the Service Provider processes and maintains. Data is encrypted in transit and at rest, and access is limited to authorized personnel only.
Cookies and Tracking
The Application uses essential cookies for authentication and session management. We also use analytics services to improve our service. You can control cookie preferences through your browser settings.
Your Rights
Depending on your location, you may have certain rights regarding your personal information, including:
- The right to access your personal data
- The right to rectify inaccurate personal data
- The right to request deletion of your personal data
- The right to data portability
- The right to object to processing
To exercise these rights, please contact us at support [at] chestnut.tools.
Changes
This Privacy Policy may be updated from time to time for any reason. The Service Provider will notify you of any changes to the Privacy Policy by updating this page with the new Privacy Policy. You are advised to consult this Privacy Policy regularly for any changes, as continued use is deemed approval of all changes.
Your Consent
By using the Application, you are consenting to the processing of your information as set forth in this Privacy Policy now and as amended by us.
Contact Us
If you have any questions regarding privacy while using the Application, or have questions about the practices, please contact the Service Provider via email at support [at] chestnut.tools.